The hotel industry is highly competitive, as establishments dream of full occupancy. It is not easy to make a profit, let alone the dream scenario, with so many pitfalls befalling those who fail to offer the right price for the location and amenities being provided. And that is before the competition is considered.
Every small margin counts to those trying to make the numbers work, as they look for the slightest edge that might tip the scales and get those extra bookings, before hoping that the performance of the employees and the general stay will entice them to tell their friends and return in the future. One way to help considerably with finances is by investing in the best hotel purchasing software.
- It is surprising just how many hotels lose vital cash by purchasing items that are not required because they have no proper inventory system. The software by FutureLog offers just this feature, which informs what stock is required and when. This ensures that items don’t sit on shelves going past their used-by date and must be disposed of. If something is running low, then the purchaser will be given the data so that a new order can be made.
- The real beauty of the system is that it offers up-to-the-minute information on processes offered by suppliers, so that the best value can be sourced, all without the hassle and stress of having to check the Internet, make phone calls, or thumb through catalogues more in hope than belief that the best price will be found. Perhaps custom signs for a restaurant may also increase footfall and profitability.
- A complete digital invoice management system on the software ensures that there is no missing finance, as every transaction can be transparently and securely accounted for. This allows for a hotel manager to formulate a business strategy based on the data provided and allows for instant decision-making from facts and not guesswork. The stress and potential pitfalls that are avoided are immeasurable.
- With the valuable information at hand either on a PC screen or via the app available to download on both iOS and Android, extra suppliers can be added to the system, some of whom may be local and previously unknown who add that additional value and products unavailable elsewhere which allows for creativity that can let a hotel stand out from the crowd. Those who use the software in Paris may visit a local attraction in the time that will be saved.
- It is simple to integrate previously used financial accounting systems so that all the data is in one place, along with easy interfacing. A dashboard which is easy to use and understand provides all the data.
Investing in specialist hotel procurement software provides the perfect solution to save money, and time, and provide peace of mind to allow managers to deal with more outstanding issues. The days of lost invoices and wasted stock are gone with the adoption of the best tool in the business.